Job Description

Recruitment Announcement

Administrative Assistant

Position Type: Regular, Full Time, Non Exempt/Hourly

Reports to: Executive Director

Location: Can be based anywhere in the Southeast Regions of the United States (AL, AR, LA, FL, GA, MS, NC, SC, TN, and VA). Must have reliable, high-speed connectivity (phone/internet) and professional workspace (e.g., home office or other quiet, clean space) required. Approximate work hours: 9 am-5 pm Eastern or Central Standard Time (flexible); 40 hours/week

Compensation: $48,000-$52,000 annually with a robust benefits package that includes 100% employer covered health, dental, and vision insurance for you and your dependents, employer sponsored policies for disability and life insurance, a generous flexible leave policy, remote work allowance, and a 401(k) program with an automatic employer contribution. 

POSITION OVERVIEW

Are you looking for an opportunity to use your administrative and program support skills to serve a mission rooted in advancing the field of local government sustainability? Are you someone who is naturally collaborative, organized, and adept at building effective systems and processes? Are you looking for an entry-level opportunity in a dynamic and collaborative remote work team? If so, please consider applying for the Administrative Assistant position with Southeast Sustainability Directors network (SSDN)! 

In this role, the Administrative Assistant will be responsible for supporting operations, coordinating the activities of the Leadership Team and Steering Committee, providing technical and administrative support for our remote working environment, and program coordination support for member engagement processes and communications.

RESPONSIBILITIES

Administrative and Communications Support

• Support the Leadership Team with coordination needs for network work flows external to members and internal to staff.
• Troubleshoot and address emerging issues around use of technical tools and resources; supporting members when needed.
• Schedule calls, take meeting minutes, arrange travel, coordinate calendars for staff, and receive and address emergent administrative support requests. 
• Support ordering of office supplies and materials, including remote office needs.
• Provide support for any logistics needed for staff activities.
• Support the creation of administrative documents.
• Assist in the writing of professional emails and other resources for SSDN staff and/or member communication. 
• Support document management and maintaining the electronic filing structure (in Google Drive). 
• Support the network Leadership Team and Network Engagement Manager with general communications needs, such as website updates, blog posts, social media posts, development of marketing materials, and other communications collateral as assigned. 
• Support onboarding of staff, with direction from Human Resources Team and SSDN’s Leadership Team. 
• Support planning and logistical needs for staff retreats and other annual staff-support activities.

Membership and Engagement Support

• Schedule meetings, conference calls, and webinars for members and staff.
• Assist with running webinars and conference calls to ensure smooth operation.
• Respond to member and external requests as needed, and support internal and external communications.
• Support research on member prospects, demographics, and other data related to membership as needed.
• Support management and updates of SSDN’s  membership database using Salesforce.
• Support membership dues invoicing and delivery to members in coordination with USDN staff and SSDN’s Network Engagement Manager.
• Compile data and resources for members; including support for the management of Member Resources Library in Google Drive.
• Monitor, respond to, share and collect content on SSDN’s Member Listserv and files in SSDN’s Member Resource Library.
• Posts content on USDN.org.
• Support planning and logistical needs for SSDN’s Annual Meeting and any other in-person member meetings, with guidance from the Leadership Team and Network Engagement Manager.
• Other duties as assigned or requested. 

QUALIFICATIONS: 

While no single candidate will embody all the qualifications below, an ideal candidate would possess many of the below experiences and skill sets.

Required Experience:

• This is an entry level position and we are looking for someone with 1-3 years of related experience, ideally in nonprofit administration or support roles. 
• Strong interest and/or experience in local government or the field of sustainability. 
• Must be proficient in Word, Excel, PowerPoint, Google Suite, Zoom. Experience with Salesforce is a plus.
• An Associates or Bachelor’s Degree is a plus.

Desired Skills and Knowledge:

• Excellent organizational skills. 
• Ability to prioritize tasks across multiple projects and deadlines. 
• Strong attention to detail, accuracy, and follow through. 
• A systems mindset, with the ability to improve upon existing systems and processes to aid in efficiency and effectiveness. 
• Ability to act on instructions and guidance and the discernment to know when to elevate or escalate an issue. 
• Ability to take proactive steps to anticipate and surface support needs.
• Excellent verbal and written communications skills.
• Self-motivated and driven to work productively in an unstructured environment. 
• Strong collaboration skills and the ability to work effectively to provide timely support in the virtual team environment.
• Ability to be flexible and responsive in providing support. 
• Committed to being an active contributor to an equitable and inclusive workplace. 
• Dedicated to self-improvement, learning, and continuous improvement. 

About SSDN: The Southeast Sustainability Directors Network (SSDN) is a collaborative membership community that develops solutions to the South’s unique sustainability challenges. SSDN’s members include sustainability and resilience staff from across the South, who build knowledge and learn from colleagues in other areas about best practices to meet their community’s needs. Communities located in Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and Virginia working in all stages of sustainability implementation join the network to scale, accelerate, and implement best practices so that our region’s communities are equipped to adapt to and mitigate climate change. For more information please visit www.southeastsdn.org. 

SSDN and Urban Sustainability Directors Network (USDN) is an Equal Opportunity Employer. We strongly encourage applications from qualified people of all gender expressions and identities, sexual orientations, racialized communities, Indigenous persons, veterans, and persons with disabilities. Should you require accommodations through the application process, please let us know.

How to Apply

Job Categories: Sustainability. Job Types: Full-Time. Job Tags: Administrative, climate, entry-level, remote, sustainability, and Virtual. Salaries: See posting for details.

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