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20 Aug 2021

Part-Time Grants and Foundation Administrator

The Volgenau Foundation – Posted by andipearl McLean, Virginia, United States

The Volgenau Foundation

Job Description

The Foundation is seeking an energetic, detail-oriented, and self-motivated part-time Foundation and Grants Administrator. The Grants Administrator will manage TVF’s online grants management platform, monitor reporting processes and grantee communication, provide administrative support to the executive director, and as requested, conduct research on program related issues.

Major responsibilities include:

Overall grants administration/management for the Foundation

  • Serve as primary point of contact to grantees during the grant application process.
  • Expertly manage grants platform and tracking spreadsheet, including the grants budget.
  • Track deadlines for proposal and report submissions.
  • While this is an administrative position, the grants administrator will be expected to develop knowledge of program areas and how they relate to TVF’s mission. This may, on occasion, include requests to take notes to share with board members and staff.
  • Survey grantees and peer foundations to evaluate current grant platform’s ease of use against alternatives and make recommendations for improvements.
  • Continually enhance the grants management processes for staff and grantees, increase TVF efficiency.
  • Build grants management skills through webinars, research, and other self-directed actions.
  • Update and improve TVF’s website.

Provide administrative support to staff and Board

  • Support executive director with correspondence, scheduling, electronic filing, travel arrangements, and updating contacts.
  • Assist with preparing Board documents including meeting materials, such as grant write-ups and regular updates.
  • Assist with payment process for grantees.
  • Assist with logistics for staff and board members for board meetings and other events including site visits (both in-person and virtual).
  • Maintain calendars and schedule meetings, as needed.


  • As requested, track trends in policy, scientific research, and conservation as they relate to TVF’s priorities on environment, education, and classical music.
  • Monitor news feeds, affinity group listservs, and philanthropic journals for relevant articles; circulate as appropriate.
  • Provide other basic research to support grantmaking, as directed.


  • Bachelor’s degree required, graduate degree in policy and/or environmental studies, preferred.
  • Experience with philanthropy or non-profits helpful, but not required.
  • Deep interest in advancing sustainability, conservation, and equity goals.
  • Organized, organized, organized!
  • The highest professional and ethical standards.
  • A self-starter, excited to learn new skills, problem solver, detail-oriented, able to meet deadlines and handle multiple tasks, and a roll-up-the-sleeves attitude.
  • Ability to work both independently and as a team player.
  • A critical thinker with excellent writing and editing skills.
  • Ability to work well in a small office.
  • Excellent interpersonal skills with ability to communicate effectively with colleagues, board members, grantees, funding partners, and stakeholder groups.
  • Sense of humor.
  • Discretion, and sound judgment, including in maintaining non-public information in confidence.
  • Knowledge of Microsoft (MS) Office Suite (including strong Excel skills), databases, and/or grants management platform(s), preferably Foundant.
  • Experience working with budgets and financial documents a plus.
  • Experience working with website development and editing a plus.

How to Apply

Please email a cover letter and resume Attn: Recruiting Director to [email protected]. For best consideration, apply by September 17, 2021.  Please, no telephone inquiries and be advised that we cannot reply to every applicant. Only those selected for interviews will be contacted.

Job Categories: Environmental. Job Types: Part-Time. Job Tags: Administrative, operations, and part-time. Salaries: 20,000 - 40,000.

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