Full-Time Program Support Associate, Oceans Initiative
The Walton Family Foundation is seeking a skilled, highly motivated and entrepreneurial individual to join the foundation’s Washington DC office as a Program Support Associate for the Oceans Initiative within the Environment Program.
About the Position
The primary duty of the PSAs is to support smooth execution of the team’s operations, budgeting, strategy, and grant making. Specific duties include:
Grants Management Support (70% of time)
- Assist Initiative Lead with logistical support for overall grant making process and budget management;
- Assist program officers in the grant making process: editing and strengthening grant write-ups, tracking grant letters and payments, and coordinating with grantee reporting;
- Collaborate with program coordinator and program staff to track grants that are in the pipeline, and follow up on payments and outstanding grantee reports;
- Analyze information on WFF historical giving and grant making;
- Act as liaison between Environment team and home office administration for information and updated processes;
Operations (20% of time)
- Perform operational, technical, and analytical tasks to inform decisions of Initiative Lead and program officers as appropriate;
- Prepare documents, take minutes, and compile follow-up notes for grant making strategy and internal team meetings;
- Provide operational feedback for improved team efficiency;
- Coordinate events/meetings and professional development opportunities for team members;
Additional Duties (10% of time)
- Act as representative of the foundation to grantees and external partners;
- Special projects, as assigned.
Who we are looking for
Qualifications required for your success
- Strong technical skills, including knowledge of Microsoft Office Suite and SharePoint
- Minimum 2 years administrative work experience, preferably in an office environment
Additional preferred qualifications
- Bachelor’s degree
- Some Spanish language fluency a plus
Personal attributes that support your success
- Service orientation and partnership: This is a role that provides critical support to program officers, grantees, and ultimately the entire team. As such, PSAs should operate with sensitivity to the needs of those they support, build strong relationships, and help make the work easier.
- Attention to detail: There are many facets of this role that require ensuring that a document is accurate, a deadline is met or a process is operating in service of team outcomes. PSAs must operate with a high degree of awareness of and appreciation for what might seem like “small” details.
- Proactive problem solving: There are a lot of moving pieces in the PSA role, and sometimes only the PSA is aware of them all at a given time. This requires that a PSA anticipate and identify potential challenges and roadblocks and suggest solutions (to manager, POs, others) in order to keep work on track.
About the Walton Family Foundation
The Walton Family Foundation is, at its core, a family-led foundation. The children and grandchildren of our founders, Sam and Helen Walton, lead the foundation and create access to opportunity for people and communities. We work in three areas: improving K-12 education, protecting rivers and oceans and the communities they support, and investing in our home region of Northwest Arkansas and the Arkansas-Mississippi Delta. In 2018, the foundation awarded more than $595 million in grants in support of these initiatives. To learn more, visit waltonfamilyfoundation.org and follow us on Facebook, Twitter and Instagram. Headquartered in Bentonville, Arkansas, with offices in Washington, D.C., Jersey City, New Jersey and Denver, Colorado, approximately 125 staff conduct the day-to-day operations of the foundation.
About the Environment Program
We must sustain the places that sustain us. Conservation solutions that make economic sense will stand the test of time, providing opportunity to future generations.
- Protect oceans and rivers and the livelihoods they support;
- Are open to ideas from farmers, fishermen, businesses and conservationists, ensuring them an active role in solutions that are good for the environment and the economy;
- Work to end overfishing and protect coastal jobs;
- Improve the quality and availability of water in our nation’s largest river basins; and
- Restore lost wetlands and the protection they provide to people and communities along the coastal Gulf of Mexico.
Learn more about the Environment Program.