Full-Time Legal Assistant
Job Title: Legal Assistant for Environmental Law Program
Location: Oakland, CA
Reports To: Managing Paralegal, Environmental Law Program
Context: Provides administrative, litigation, and programmatic support for all aspects of the Environmental Law Program
Scope: The Legal Assistant provides administrative support and litigation support to advance the mission of the Environmental Law Program and Sierra Club campaigns, and helps to manage programmatic aspects of ELP
- Collaborates with attorneys, paralegals, and other ELP staff to complete the critical, precise tasks of litigation, including editing, formatting and otherwise preparing legal documents, communicating with court clerks, and filing and serving documents properly and on time. Provides day-to-day coordination of dockets and acts as liaison between ELP and outside groups.
- Interviews potential standing declarants and drafts standing declarations under the supervision of attorneys.
- Drafts and submits Freedom of Information Act and Public Record Act requests under the supervision of attorneys.
- Performs basic research tasks via legal and technical databases (Lexis, Westlaw, SNL, etc.). Provides administrative support for the litigation coordination program “new matter form” process, including document preparation, copying, filing, faxing, and mailing.
- Performs continuous maintenance and updating of legal action database (LANDS), law program web pages, and legal research library.
- Monitors and reports all relevant public information regarding permitting, public notices, and media relating to current and potential legal actions relating to coal plants and other priority targets of Sierra Club campaigns.
- Conducts miscellaneous research and prepares reports in support of Sierra Club campaigns.
- Tracks and records the status of litigation, rulemakings, etc. to enable access to legal and technical resources by the network of attorneys and allied organizations collaborating on Sierra Club campaigns.
- Performs a range of administrative and clerical duties which include scheduling, invoice processing, reimbursements, travel logistics, copying, collating, faxing, supply ordering, filing, event planning and organizing for ELP, ELP email administration, mail pickup, and managing various spreadsheets for general program information.
This position requires occasional overtime to meet special deadlines, projects, other staff absences, or emergencies. Under these circumstances, overtime will rarely exceed 5 hours per week or 15 hours on a monthly basis.
KNOWLEDGE AND SKILLS:
- Excellent organizational skills and the ability to perform multiple tasks and adhere to deadlines.
- Computer skills: 1‑2 years experience with word processing (WordPerfect and Word) and preferably database management skills (including strong familiarity with Excel). Familiarity with G-suite a plus General computer literacy and solid internet research skills required.
- Solid research, writing, oral communication, analytical, and interpersonal skills required.
- Ability to do precise, careful work needed for courtroom filings, attorney admissions, and correspondence with courts, external parties, etc.
- Ability to work successfully in teams and under own initiative, to handle multiple assignments simultaneously, and to make timely decisions.
- Knowledge of energy and climate data sources and familiarity with government climate/energy policy and litigation procedures are a plus.
In 2015, Sierra Club formalized its vision for an internal transformation to become a more equitable and inclusive organization. Sierra Club and its Environmental Law Program recognize that the environmental movement and the field of law have historically been white, wealthy, and male-dominated, and given that history, we are committed to creating a workplace where people from all social identities and backgrounds feel welcomed and can thrive. We strive to become an organization that attracts, retains, and celebrates people from all avenues of life who share our values. Sierra Club has adopted the Jemez Principles, a set of guidelines designed to help people from different cultures, communities, politics, and organizations work together in solidarity. The Environmental Law Program strives to conduct litigation in accordance with the Jemez Principles and in furtherance of Sierra Club’s vision of becoming a more equitable and inclusive organization. For more information about our commitment to equity, inclusion, and justice, please visit: sierraclub.org/equity.