Job Description

Finance and Grants Manager

Position Announcement

Position Summary

The Finance and Grants Manager will manage the finances of the organization, manage financial reporting for grants, create financial reports, and assist in treasury management activities. This is a new role at USDN as we enter a period of maturation of our operational and finance systems. This role will assist in the development of new systems and processes and evolve and improve current processes. 

The work completed in this role will be highly collaborative – the Finance and Grants Manager will work with staff across the organization on various initiatives, projects, and processes. This role will work closely with the Development Team and other Operations team members, including our Business Analyst, People Operations Director, and Technology Director, and will report to our Director of Finance, People, & Culture. 

Responsibilities

Financial Management

• Prepare financial statements, budget reports, and forecasts. Support leadership of the annual budgeting and planning process in conjunction with the Director of Finance, People, & Culture
• Work with contractors who are responsible for financial reporting, budgeting, or bookkeeping. 
• Manage the completion of vendor registrations, annual reports and tax, and corporate filings. 
• Provide information, training, and support to staff on their financial functions. 

Accounting Management

• Assist accounting functions including accounts and grants payable, accounts and grants receivable, and payroll accounting, among others 
• Manage the organization’s general ledger and subledgers, including reviewing and posting journal entries, and ensuring completion of and reviewing monthly reconciliations of accounts.
• Create and maintain a series of financial controls and procedures for the organization.
• Coordinate with the organization’s Independent Auditor and assist in the completion of the annual audit process and IRS Form 990. 
• Work closely with People Operations Director and HR compliance vendors to manage state tax and registration matters. 

Grants Management

• Support funding proposals by assisting with budgets, budget narratives, reviewing proposals, and providing supporting documents.
• Ensure complete documentation of funding awards. 
• Work with program staff to comply with funder’s restrictions and requirements, monitor spending, request amendments, and plan spend-out.
• Work closely with the Development Director to produce grant reports; including financial reports and other necessary documentation.
• Provide technical assistance to staff of USDN and fiscally sponsored projects to help them proactively manage grants and grant reporting.

Position Requirements

• Awareness of non-profit accounting standards, fund accounting, and compliance with Generally Accepted Accounting Principles (GAAP).
• Deep understanding of Equity, Diversity, and Inclusion principles and demonstrable commitment to equity in personal and professional settings.
• Cultural agility, and a commitment to cultivate and maintain awareness of equity skills and competencies and their application to operational responsibilities.
• A minimum of 3 years experience in similar job functions, preferably in a nonprofit organization or member-driven organization.  Experience with Federal Grants is preferred.
• Ability to create and manage budgets.
• Proficient in general office software and applications, as well as budget creation and analysis software.
• Excellent organizational skills and attention to detail.
• Thorough understanding of budgetary and accounting principles, practices, and policies.

Terms of Employment: This is a full-time, non-exempt position that reports to USDN’s Director of Finance, People, & Culture. The compensation range for this position is expected to be between $75,000 – $80,000 annually. USDN offers a robust benefits package, including 100% employer covered health, dental, disability, and life insurance, flexible leave policy, generous paid leave, and 401(k) program. 

Location: This is a fully remote, work-from-home position. USDN has no central office but staff collaborate extensively via video call meetings and through periodic in-peron convenings. The candidates must furnish their own quiet office space for conference calls. USDN provides an IT stipend to cover internet and phone use, computer, software, and other home office supplies. Work hours: 9am-5pm Eastern, Central, Mountain, or Pacific Standard Times (flexible); 40 hours/week.

About USDN

The Urban Sustainability Directors Network (USDN) supports local governments to implement bold change in pursuit of equitable and sustainable communities. It does this by building the capacity of local governments to act, scaling promising practices and solutions, and harnessing data and insights to advance and influence the field. The heart of USDN’s work is a network of local government sustainability professionals from over 250 cities and counties across the United States and Canada dedicated to creating a healthy environment, advancing racial equity, and building thriving and resilient communities. USDN is powered by a distributed team of 25+ people that work across the United States, and a robust network of trusted partners and collaborators. USDN believes that a diverse, inclusive, and equity-centered climate movement is essential to achieving our ambitious goals for just, resilient, carbon neutral communities. Our work prioritizes those who experience the most vulnerability to climate change, disproportionate exposure to environmental injustice, and the biggest barriers to benefiting from climate solutions.

Urban Sustainability Directors Network is an Equal Opportunity Employer and is committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability, or other basis protected by law. We strongly encourage applications from qualified people of all gender expressions and identities, sexual orientations, racialized communities, Indigenous persons, veterans and persons with disabilities. 

How to Apply

Application Instructions: We accept applications through an online application program, Breezy. When you apply you will be prompted to provide your contact information (full name, email address, and phone number). You will be required to attach a resume, and include your cover letter in a text field. Additionally, you will also be prompted to complete a demographic questionnaire. Your responses to the questionnaire are kept separately from your application and help us to monitor and improve our recruitment and outreach efforts, to reach a wide diversity of candidates. If you do not wish to provide responses to the demographic questionnaire, please select the option, "prefer not to answer." Should you require accommodations through the application process, please let us know.

Job Categories: Sustainability. Job Types: Full-Time. Job Tags: climate, finance, nonprofit, Remote Work, and sustainability. Salaries: See posting for details.

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