Job Description

The ICCT is an award-winning, independent, global, non-profit research organization that supports the effective design and implementation of policies to address the impacts of the global transportation sector on climate change and public health. Our organization achieves this by providing high quality and timely data-driven research to public officials at all levels of government – city, state, national, regional and international – as well as to civil society and the media. The ICCT offers a mission-driven and culturally diverse workplace where intelligence, flexibility, transparency, and good humor are highly valued. Join our growing team of talented researchers with offices in Washington D.C., San Francisco, CA, Berlin, Germany, Beijing, China, and São Paulo, Brazil.

We are seeking a skilled and experienced Executive Assistant to join our dynamic team and provide comprehensive support to our Executive Director, Deputy Director, and Chief Operating Officer and to manage our 45+ person DC office. This is a unique opportunity for a dedicated professional to contribute to our mission and make a tangible difference in the world of clean transportation.

You Will:

• Manage complex calendars and schedules for ICCT’s management team (Executive Director, Deputy Director, and Chief Operating Officer).
• Coordinate and schedule meetings, both internally and externally, ensuring all logistics are organized and efficient.
• Arrange domestic and international travel, including flights, accommodations, and prepare comprehensive trip itineraries.
• Prepare meeting materials, draft correspondence, and create presentations for the Executive Director and Deputy Director.
• Join internal and external meetings and take meeting notes, circulate action items, and diligently follow up on the status of assigned action items.
• Manage the Executive Director and Deputy Director’s signature process and prepare their timesheets and expense reports.
• Maintain confidential and sensitive information with the utmost professionalism.
• Serve as the office manager for our Washington, DC office, ensuring smooth day-to-day operations.
• Collaborate with DC staff to plan events and proactively implement policies and perks to improve office morale and employee well-being.
• Report to ICCT’s Administrative Manager and work in daily collaboration with ICCT’s management team.

You Have:

• Minimum of 3 years of experience as an Executive Assistant or in a similar high-level administrative support role.
• Proven track record of scheduling meetings, managing complex calendars and coordinating travel arrangements with meticulous attention to detail.
• Demonstrated written and verbal communication skills, including drafting professional correspondences, preparing polished presentations, and communicating effectively with internal and external parties.
• Exceptional organizational skills, including the ability to maintain a clear and effective task tracker, and the ability to prioritize tasks effectively.
• Experience in office management, including overseeing supplies and equipment procurement, budget management, and coordinating office events.
• Proactive mindset, anticipating the needs of executives and taking initiative to ensure their efficiency and productivity.

Our Benefits

This full-time position will be based in our Washington, D.C. office. The annual salary for this position is $73,000. We offer an excellent benefits package including health insurance, paid vacation and family leave, a 401k plan with a generous 7% employer contribution, hybrid office/remote flexibilities, transportation subsidy, and other benefits.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

How to Apply

Job Categories: Transportation. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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