Full-Time Education Program Coordinator
Who We Are and What We Do
Save The Bay’s mission is to protect and restore the Bay for people and wildlife. We are the only regional organization that integrates political advocacy, wetland restoration, and education to shape a healthy and resilient region. We are a team of passionate people, and at the core, we are collaborative, supportive, dedicated, and bold. The organization has begun a process to create a workplace that genuinely values diversity and is equitable, inclusive, and accessible to all. We are committed to this eternal work and approach it with humility and intentionality.
Position Summary – Education Program Coordinator
Over two decades, Save The Bay has become a Bay Area leader in the science and practice of habitat restoration, focused on tidal marsh transition zone habitat at landscape-scale for recovery of endangered species, and for ecosystem resilience in the face of climate change. We enlist thousands of volunteers annually to restore the shoreline and educate Bay Area students to be the next generation of Bay stewards through hands-on experiential education and on-line learning.
The Education Program Coordinator recruits and coordinates with volunteers to engage them in hands-on habitat restoration work and educational programming at our restoration sites. Save The Bay works with Bay Area schools, community members and corporate groups on these community-based restoration projects. The Coordinator is responsible for scheduling restoration events according to seasonal and organizational objectives, coordinating event registration and communication about program logistics, and participating in community-based restoration events. This role serves as an environmental educator to teach students and volunteers the history and ecology of the Bay and to cultivate environmental stewards. The Education Program Coordinator also develops educational videos and curriculum for our virtual education portal, Outdoor Learning Online (OLO), and engages local educators with this platform, to support student learning in the classroom. They regularly evaluate the impact of our programming and collaborate on methods to increase our impact. They deepen public engagement by developing and advancing community partnerships, aligned with our equity goals. The Education Program Coordinator is also responsible for mentoring and managing our seasonal Habitat Restoration Fellow and one full-time staff member.
REPORTS TO: Restoration Program Manager
SUPERVISES: Habitat Restoration Field and Office Fellow (part-time, 6-month position) & Restoration Engagement Specialist (full time, at-will position)
Essential Duties and Responsibilities
Program Coordination: 25%
- Schedule and communicate program logistics for all education, public, and community programs to meet program goals. Provide exceptional customer service managing phone, email and online inquiries.
- Provide clear and timely communication and paperwork to teachers and group leaders to aid in program planning and delivery.
- Serve as the primary liaison between volunteers and Habitat Restoration Team staff.
- Maintain records of all field days (public, education, community, corporate, staff workdays), coordinators, volunteers, and program statistics in Salesforce.
- Analyze program statistics to aid in department planning, outreach, grant proposals, and reports.
- Build and deepen community partnerships, aligned with our equity goals. Lead program marketing and outreach efforts to current and new audiences, in line with program and equity goals.
- Participate in project planning for community-based restoration and education goals.
- Assist in developing new programming, including mentorship and internship opportunities for student volunteers. Develop curriculum and design program content delivery in alignment with California’s Next Generation Science Standards.
- Assist in training staff on best practices in inquiry-based education.
Community-based Restoration: 55% of responsibilities
- Lead Community-based Restoration field programs for students, corporate and community groups, and volunteers from the general public (average 3 days a week).
- Conduct occasional classroom visits to support our education programs.
- Lead virtual education experiences through Outdoor Learning Online (OLO).
- Participate in habitat restoration activities such as invasive plant removal, native plant collection, propagation and outplanting, and shoreline cleanups.
- Ensure best restoration practices for our work, including: invasive plant management, native planting, phytosanitary practices, and volunteer-associated programmatic improvements.
- Support spring and summer vegetation monitoring.
- Assist with operation and maintenance of trucks, tools, and native plant nurseries.
Supervisory & Cross Departmental Work: 20% of responsibilities
- Supervise direct reports, including all HR, training, support and mentoring:
- Provide job training and mentorship to Habitat Restoration Field and Office Fellow (part-time, 6-month position), focusing on restoration ecology and community engagement
- Oversee Restoration Engagement Specialist (full time, at-will position) as they lead community-based restoration programs for youth and adult volunteers and help to advance community partnerships, aligned with our equity goals
- Support direct reports’ professional growth and achievement of organizational and career goals.
- Participate in cross-departmental and All Staff activities, such as training and planning sessions, monthly meetings, quarterly events, and team building activities.
- Support fundraising campaigns, media events, conferences, and programs with content and messaging to meet Save The Bay’s constituency and engagement goals.
- Other duties as assigned.
Qualifications and Experience
- Demonstrated ability to lead and inspire a team, with one to three years of supervisory experience of full-time staff.
- Proven ability to coordinate field and office operations of a program with similar complexity; highly detail-oriented and organized.
- Strong interpersonal and communications skills; ability to work well with colleagues, teachers, and program leaders as well as youth.
- 3 years experience leading inquiry-based education programs in the field.
- Understanding of Diversity, Equity, Inclusivity, and Accessibility (DEIA) work as it relates to habitat restoration and education
- Experience working with diverse student populations & people with differing ability levels.
- Excellent group management & engagement skills.
- Experience leading virtual education experiences, and comfortable on camera.
- Ability to set appropriate priorities, meet deadlines, and simultaneously manage multiple projects and relationships pertinent to program coordination.
- Computer proficiency with Microsoft Office Suite, Outlook, etc.
- Initiative, creativity, growth-mindset, and collaborative work style.
- Flexible and easily adaptable to change.
- Willingness to work in the field up to 60% of the time; available to work up to two weekend days per month on an as needed basis. The workweek for this position is Monday through Friday with occasional weekend work to support weekend programs.
- Clean background check.
- Valid California driver’s license, favorable driving history, and proof of auto insurance.
- First Aid and CPR certified (If not certified, training courses are offered frequently and subsidized by Save The Bay).
- Ability to lift at least 40lbs.
- Experience working with historically excluded communities, who are most impacted by climate change
- Spanish language skills.
- Demonstrated experience building community partnerships.
- Experience with evaluation methods and best practices.
- Proficiency with Salesforce.
- Two to three years professional experience in volunteer engagement, communication and coordination, especially of large-scale programs.
- Knowledge of basic Bay ecology, wetland habitats, and California native plants.
Location: Our work is performed mostly remotely (apart from our Habitat Restoration Staff) with periodic in-person staff and team meetings in our office based in Oakland, CA, and at our various restoration sites around the San Francisco Bay Area.
Travel Policy: Save The Bay will reimburse transportation expenses (mileage and bridge tolls) for Habitat Restoration Team staff from their home or the location of the start of their drive to work sites up to 50 miles/each way/day. In addition, staff’s commute time will be factored into their normal work hours.
Start Date: The priority deadline for applications is Dec 30, 2022; Preferred start date is Feb 6, 2023.
Compensation and Benefits:
This is a full-time, non-exempt, 40 hours per week position. The hourly range for this position is $29 to $31.90 per hour, based on experience. The high end of this range is reserved for applicants fluent in Spanish and English. We offer an excellent benefit package including medical, dental, vision, acupuncture/chiropractic, and life insurance; 12 paid vacation days per year to start, 13-14 paid holidays and 12 days of sick leave per calendar year; 403(b) retirement plan; stipend for working remotely and funds for home office workstation equipment and furniture.
Hiring Timeline (This is our ideal timeline, but it may be subject to changes):
- The deadline for applications is Dec 30, 2022
- We will review resumes and conduct interviews in December & January
- Finalists will be invited to submit three references
- We would like to make an offer to a candidate in January and have the candidate start in
COVID-19 Policy: All new hires must be fully vaccinated prior to their start of employment unless they are pre-qualified by HR for exemption.
Save The Bay is an equal opportunity employer. We welcome people of all racial backgrounds, cultural backgrounds, gender expression and sexual orientation to apply. We strongly encourage Black, Indigenous, and People of Color to apply.