Full-Time Director of Operations
The Center for Earth Ethics envisions a world where value is measured according to the sustained well-being of all people and our planet. We work to cultivate the public consciousness needed to make changes in policy and culture that will establish a new value system that is based on this vision of the world. We advance our mission through four core programs that complement and connect to each other in all our public programs, academics and movement-building: (1) eco-ministry; (2) environmental justice and civic engagement; (3) original caretakers; and (4) sustainability and global affairs. For more information, visit our website.
The Director of Operations will work closely with the Executive Director of the Center for Earth Ethics at Union Theological Seminary. A critical member of our team, the Director of Operations carries out a range of responsibilities related to Operations, Finance, Technology, Fundraising and Human Resources, ensuring that our work is high impact and that our organization is well-run. The Center is currently entering a period of organizational growth, and a strong operational support system is particularly important to our success in the months and years ahead.
This is a full-time position is based in New York City, with some flexibility to work remotely.
- Oversee the administration of the Center’s accounting functions in conjunction with the Center’s fiscal sponsor (Union Theological Seminary), including:
- Reviewing and approving all accounting, payroll, and general ledger reports generated by Union to ensure accurate expense tracking across Center accounts;
- Monitoring Center cash flow based on accounting reports;
- Tracking incoming donations;
- Coordinating the deposit of grants and donations;
- Managing contract negotiations and processing vendor payments;
- Processing expense reimbursements;
- Reconciling credit card expenses;
- Create systems to ensure effective communication between Center staff and Union staff
- Provide leadership to ensure strategic use of Center resources and quick access to financial information when needed
- Ensure efficient systems for processing and acknowledging donations
- Prepare budget documents for fundraising proposals and reports
- “Own” all operations and logistical issues and systems, ensuring that the Executive Director can focus on institutional leadership
- Work with the Executive Director to foster a participatory and mission-driven culture and a positive, productive work environment
- Support and/or lead in recruiting new staff, fellows and interns, ensure that new personnel are onboarded and supported
- Take the lead on Center technology issues (limited)
- Manage, optimize, and (where necessary) create organization-wide systems to streamline and standardize day to day operations; providing a strong day-to-day presence in support of same
- In partnership with the Executive Director, coordinate an annual strategic planning and/or planning review process for the Center
- In partnership with the Executive Director, operationalize a plan for regular communications with the Center’s Advisory Board
- Manage all human resources functions including tracking of staff time off; coordination of fiscal sponsor required paperwork related to changes in hours, compensation, and/or job descriptions; stewardship of staff training and professional development opportunities; organization and implementation of a performance evaluation process.
- Coordinate fiscal sponsor required paperwork related to new recruiting and hiring; manage onboarding process for new team members.
- In partnership with the Executive Director, coordinate performance evaluations for staff as well as performance management for programs within the organization with respect to the organization-wide strategic plan.
Skills and Experience Needed
- Undergraduate degree in business or non-profit management or related field and five to eight years of relevant experience in a management level of a nonprofit or small business, including staff supervision, human resources experience and coordination of financial management
- Specific experience with social justice, environmental justice, Indigenous issues and/or climate change
- Familiarity with religion, academia and/or policy-making a plus
- Ability to provide peer leadership; excellent problem-solving and interpersonal skills
- Excellent verbal and written skills
- Demonstrated ability to cultivate relationships and motivate a team
Other Preferred Attributes
- Enthusiasm for the work of the organization.
- Excellent people skills, sense of humor, and comfortable in fostering and contributing to a friendly, supportive, inclusive and collaborative environment.
- Self-motivated and able to create an agenda for the work; able to work independently with ahigh level of independence and initiative while also responding well to feedback and direction
We are a small mission-driven team of individuals that are very passionate about our work. Because of our size our workstyle can sometimes be more informal than other organizations, but we are just as driven, determined and results-oriented about our programs and projects. We care about each other as much as we care about our work. We treat each other with respect and kindness and creating an inclusive and supportive work environment is very important us.
The salary for this position is competitive and will be commensurate with the candidate’s skill and experience. We offer an excellent benefits package.
How to ApplyInterested applicants should submit a resume, cover letter, three references and two writing samples to firstname.lastname@example.org. Applications will be accepted on a rolling basis until December 31, 2021. Only competitive candidates will be contacted and invited to participate in next steps in the selection process.
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