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15 May 2018

Full-Time Director of Capital Project Administration

NYC Department of Citywide Administrative Services – Posted by abloom New York, New York, United States

Job Description

Director of Capital Project Administration
NYC Department of Citywide Administrative Services
Civil Service Title: Administrative Project Manager (Non Mgrl)
Title Code No: 8300B
Number of Positions: 1
Salary: $90,000 – $120,000
Division/Work Unit: Division of Energy Management/Office of Energy Conservation

The Department of Citywide Administrative Services’ (“DCAS”) Division of Energy Management (“DEM”) serves as the hub for energy management for City government operations, including energy procurement, building retrofits, improved operations & maintenance, training, performance tracking and management of electricity, natural gas, and steam accounts that serve 80 agencies and more than 4,000 buildings. DEM is tasked with leading the City’s efforts to reduce greenhouse gas emissions (“GHG”) emissions by 80 percent by 2050 from a 2005 baseline (“80 x 50”). Specifically, the City has set a near-term goal to reduce GHG emissions from government buildings 35 percent by 2025 (“35 x 25”). DEM will look to both demand and supply side initiatives to accomplish these goals.

Through reducing energy usage and increasing the supply of low carbon energy within governmental operations, using its infrastructure assets as a test bed for new and innovative energy efficiency and clean energy generation technologies, and developing use cases for the private sector to build off of, DEM will achieve its near-term goals and put the city on a path toward 80 x 50. It is important to understand the interactions – both upstream and downstream – that our energy initiatives have on other policy goals of the City including air quality, public health, economic growth, equity and resiliency. Our energy initiatives must work in concert with and to the greatest extent possible complement the broader goals of the City.

DEM seeks to hire a Director of Capital Project Administration to oversee the Accelerated Conservation and Efficiency (ACE) Program and other funding programs. The ACE Program is a competitive funding program for energy efficiency projects implemented by City Agencies and a central component of the municipal energy strategy under One City, Built to Last. The Director of Capital Project Administration will oversee program allocations from DEM to City agencies, and will coordinate with and manage agency delivery of projects, including project approvals and registration, project installation, commissioning, and completion. The Director will also coordinate all program data collection required to ensure measurement and verification of program costs, energy and greenhouse gas emissions savings, and progress towards program goals. The position will also support office financial accounting functions including tracking, spending, and reporting program results. The individual must be versatile in directing diverse operations in support of the energy goals laid out in the One City Built to Last plan and demonstrate strong project management skills.

The Program Manager will:
• Manage the delivery of the ACE Program under One City Built to Last and other energy efficiency funding programs;
• Oversee outreach, collaboration and communication with agencies participating for optimal program participation and project delivery;
• Oversee utilization of program tracking tools for tracking over $400 Million in energy conservation measures (ECMs);
• Coordinate development of program communication materials and program guidance documents;
• Manage and monitor expenditures and energy savings;
• Manage client inter-agency contracts and program support services;
• Conduct financial and strategic analyses to assess program outcomes and goal attainment for the purpose of continuous program improvement, working to identify opportunities for managing costs and improving efficiencies;
• Coordinate with other City agencies on strategic issues related to OneNYC;
• Manage incentive opportunities offered through state, utility and national programs including overseeing the preparation and submission of RFI and RFP responses; and
• Support measurement and verification (M&V) procedures including liaising with M&V providers.

Preferred Skills
The Director of Capital Project Administration must have: experience in the energy efficiency sector, and with management, tracking and reporting of capital projects; experience with strategic energy and cost data analysis; understanding of energy and facilities management, strategic planning and program management; ability to manage program operations and budget; and strong organizational, communication, and interpersonal skills.

The candidate should also possess some or all of the following:
• Three to five years of program management experience;
• Experience with energy efficiency retrofits in existing buildings;
• Experience reviewing energy retrofit designs and participation in assessment of site feasibility;
• Experience utilizing energy billing and performance and interval data in analyses;
• Familiarity with energy cost, savings and greenhouse gas calculation methodology;
• Familiarity with City of New York budget and contracting processes and capital funding requirements;
• Familiarity with technical project management operations including project planning, scope development, design and construction management, project close-outs;
• Familiarity with data visualization tools, such as Tableau or Power BI, organizational workflow applications, such as Visio, and project management software, such as Microsoft Project;
• Must be well-organized, detail-oriented and flexible to handle multiple responsibilities and deadlines simultaneously;
• Must have strong analytical abilities, strategic thinking and written and verbal communication skills; and
• Must have advanced Excel skills.

Minimum Qualification Requirements
1. A baccalaureate degree from an accredited college in engineering, architecture, landscape architecture, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or
2. A four year high school diploma or its educational equivalent and nine years of experience as described in “1” above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or
3. Education and/or experience equivalent to “1” or “2” above. An accredited Master’s degree in one of the disciplines described in “1” above, a law degree, or a valid New York State license as a Professional Engineer or Registered Architect or Landscape Architect may be substituted for one year of the required experience. However, all candidates must have the two years of the administrative, managerial, executive or supervisory experience as described in “1” above.

Residency Requirements
New York City Residency is not required for this position

Additional Information

Please ensure that you are either a permanent employee in the civil service title listed on this posting, or, that you file for the examination when there is an open filing period. The filing period for the Administrative Project Manager civil service exam (Exam No. 8042 or 8529) is scheduled to be in June.

Taking and passing civil service exams are necessary to maintain employment with the City of New York. Please check the Department of Citywide Administrative Services (DCAS) website ( for important exam filing information. For more information regarding the civil service process, please visit the DCAS website at:


Equal Opportunity Employer

How to Apply

To Apply Please go to or for current NYC employees and search for Job ID# 345556

Job Categories: Environmental. Job Types: Full-Time.

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