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18 Mar 2023

Full-Time CMMS Database Coordinator

Oregon Metro – Posted by OregonMetroRecruiter Fairview, Oregon, United States

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Job Description

Metro is dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today and tomorrow. We offer a highly competitive compensation and benefits program. Learn more about the benefits Metro offers.

At Metro, we manage 17,000 acres of voter-protected land across greater Portland, with a focus on protecting clean water, restoring fish and wildlife habitat, and connecting people with nature close to home. We’re looking for somebody who shares Metro’s commitment to making sure that all our region’s diverse communities – including communities of color and low-income communities – have opportunities to connect with nature.

Metro’s Parks and Nature team is looking for CMMS Database Coordinator. In this role you will be supporting and providing CMMS (Computer Maintenance Management System) database management for Asset Essentials, the maintenance management software used by Metro. This role will be the primary support of our Park Operations team with centralized inventorying, ordering, scheduling, reporting and various other tasks. The ideal candidate for this role will need to be organized, detail-oriented, and independent to coordinate work that will ensure our park and natural area facilities and equipment are well-maintained. This work is critical to providing guests a safe and welcoming place where they can enjoy nature close to home.

As the Parks CMMS Database Coordinator, you will:

  • Build and manage the computer maintenance management database Asset Essentials
  • Create and maintain database guides and training for staff
  • Create, assign, and prioritize work orders
  • Track Park assets and work on strategic planning for capital replacement and budgeting.
  • Coordinate contracted services across Metro’s parks portfolio
  • Keep staff and resources updated; including, guides, operation manuals and project needs on a regular and annual basis
  • Support the Maintenance Supervisor with contract management including tracking, identifying gaps in services, contract amendments and keeping up to date lists of service contractors and vendors
  • Coordinate monthly and annual reporting
  • Organize and coordinate retired or surplus equipment sales and disposal processes
  • Engage in continued learning of diversity, equity, and inclusion

Attributes for success:

  • Excellent communication and writing skills.
  • Is passionate about providing superior public service in a team environment.
  • Knowledge of building or using a database system or asset management program.
  • Enjoys problem solving and collaborating.
  • Ability to work well independently and is self-motivated.  Also, able to work together as a part of a larger team.
  • Ability to successfully adapt to shifting priorities or tasks as needed and juggle multiple projects
  • Ability to build relationships with internal and external stakeholders
  • Ability to adapt and implement process improvement strategies

Diversity and inclusion:  At Metro, we’re committed to hiring a workforce representative of the communities we serve, recognizing that a diverse workforce strengthens our organization. We invest in employees by supporting equitable and inclusive hiring practices, employee policies and training programs.

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant.
Minimum qualifications: 

  • Bachelor’s degree
  • Two years of relevant experience
  • We will consider any combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of the position.


  • Valid driver’s license 

Specific schedule: Monday – Friday; 7:00am-3:30pm.  Reporting location: Blue Lake Park, with occasional visits to other parks as needed for asset management and database collections.
COVID-19 vaccination requirement:
Proof of full COVID-19 vaccination is considered a minimum qualification requirement for Metro job applicants. This proof will be requested during the hiring process.

Like to have qualifications:
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position.

  • Experience working in or supporting park or cemetery operations.
  • Background in general trades and basic knowledge of preventative maintenance schedules and practices
  • Experience or general understanding of the complexities of government procurement and contracting processes
  • Experience in building a database or asset management systems
  • Experience in a project management type position

Based on the Oregon Pay Equity Act requirements, Metro’s internal equity review process, and the candidates’ qualifications, the appointment will typically be made between $69,721.60 – $76,814.40 annually. The full-salary range for this position is $69,721.60 – $93,433.60 annually.

How to Apply

To see a full job description and to apply for this awesome opportunity, please click here. Application deadline: April 3, 2023 at 5pm

Job Categories: Conservation. Job Types: Full-Time. Job Tags: asset management and database. Salaries: See posting for details.

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