Full-Time Alaska Field Operations Coordinator
Based in Fairbanks, Alaska, the position is part of a team of three Alaska Field Operations Coordinators responsible for all aspects of Alaska field operations associated warehouse, property management, coordination of gear, its deployment, intake, inventory and vehicle operations for science and research teams support across Alaska.
Essential Duties and Responsibilities:
o Provides primary oversight for the Fairbanks warehouse and office including conducting weekly, monthly safety inspections and annual maintenance scheduling. Ensure building is clean, organized efficiently, is well maintained, and kept in an orderly manner.
o Provides support as a team of three Operations staff for inventory operations; ensure that equipment and materials are secure, maintained, and tracked per ARO guidelines.
Assist with the new development of tracking systems and processes. Track details, manage processes and report as required.
Conduct an annual cycle count of inventory, following controls implementation.
Track and update check out and check in of all inventories.
Repair and clean all items at check in and at close of season.
Ensure that – through purchasing or repair – there is adequate
equipment and materials on-hand to support field season requirements.
o In collaboration with other Field Operations team members, oversee vehicle operations including issuing, maintenance, logbook & insurance compliance for NSF fleet, as well as coordination of leased vehicles for research and construction needs.
Provide vehicle orientations.
Coordinate fueling and cleaning; drop offs and pickups.
Address preventative and corrective maintenance.
o Track and maintain remote vehicles, facilities, and inventory throughout Alaska and specifically in Kaktovik, Prudhoe Bay, Nome, Quartz Creek, Bethel, Chevak and other sites across Alaska.
o Oversee Ready for Issue (RFI) of first aid kits and other gear.
o In support of other Field Operations staff, oversee charging and issue of satellite phones and radios.
Science support operations
o Work closely with Alaska Project Managers and the Operations Manager to assure that the necessary equipment is staged and ready for research projects.
o Aid with field operations including field camp put-ins, truck shuttles, and other field activities.
o Work with PFS Alaska Construction Project Manager & other FEMC staff & Stantec to assist with construction project tasking. Serve as the Fairbanks POC for construction issues including room and truck reservations, vehicle staging, use of the Fairbanks facility for staging of materials, resupply for field crews, clothing issue, shipping/receiving, and prefabrication.
o Maintain Alaska web-based information sharing documents including gear tracking & calendars.
o Serve as a primary expeditor for science project and FEMC needs including the pick-up, gathering, and organizing of purchases, gear, and other equipment.
o Develop budgets, create requisitions, receive equipment, and report for all warehouse services.
o Manage projects as assigned that enhance or are additions to property infrastructure. i.e., storage facilities, annual inspections etc.
o Develop and maintain local vendor relationships and associated accounts including budgeting, requisitions, receiving and reporting.
o Engage as a team in systems development and improvement of online and physical systems to create greater efficiencies of support to clients.
o Use a computer for word processing, spreadsheets, database, as well as scheduling software applications to prepare correspondence, reports, schedules, and other documents related to the project.
o Follow all PFS Denver and Fairbanks office procedures for timekeeping, calendaring and sharing information
o Uphold NSF’s Principles for Conducting Fieldwork in the Arctic
o Respond promptly to all phone and e-mail communications.
o Other tasking and duties as assigned.
Minimum Qualifications (Prior to Employment):
Education and Experience: BS/BA and/or 5 years of experience in remote field operations/logistics. Mechanical and construction background desired.
Licensure(s)/Certifications/Travel Documents: Must possess a current and valid State issued driver’s license with insurable Department of Motor Vehicle record (parking violations, minor driving offenses excluded) as determined by PFS’s insurance provider.
• Authorization to work in the U.S. is required.
• Regular and predictable onsite attendance as well as availability to work extended hours, including afterhours/weekends and on-call.
• Regular ability to travel to field locations.