Full-Time Operations Coordinator
A LITTLE ABOUT US
The Nature Conservancy is the leading conservation organization working to make a positive impact for people and nature around the world in 69 countries, all 50 United States, major US cities and in your neighborhood. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. One of our core values is our commitment to diversity. Therefore, we are committed to a globally diverse and culturally competent workforce. Visit www.nature.org/aboutus to learn more.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.
YOUR POSITION WITH TNC
For nearly 30 years, The Nature Conservancy in Alaska has worked to help nature, people and economies thrive – together. The Operations Coordinator is responsible for a variety of operations activities in support of this mission, principally administration of the Anchorage Field Office, executive assistance to the State Director and management of the Alaska Board of Trustees, as well as participation in conservation and other special projects. This position works in the heart of conservation, where you will learn about and support all aspects of our mission, growing with an inspiring team as we bring diverse stakeholders to the table to find solutions that work for nature and people.
The Anchorage Operations Coordinator is responsible for the day-to-day administration of the Anchorage Field Office, including building and tenant management, monitoring expenses against budget, scheduling and coordinating logistics for special events and/or meetings, purchasing, central filing, mail, telecommunications, reception and general staff support. As the Coordinator, you act as our Trustee Liaison, managing trustee engagement and all aspects of planning and logistics for board meetings. The Coordinator will also serve as Executive Assistant to the State Director and may serve on one or more conservation, fundraising or other priority projects across the chapter. You assist with recruitment and training of program volunteers and coordinate the activities of volunteers. In addition, you perform Information Systems, Human Resources, and Finance tasks as assigned. You use available systems and resources to maintain, track and research data, and produce and review reports. You apply established processes and practices to improve effectiveness and document program procedures for reference by staff. You coordinate activities with multiple variables, set realistic deadlines and manage the timelines. You will handle inquiries about business unit activities and may assist in development of program materials and correspondence. You work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. As the Operations Coordinator, you communicate on behalf of the Alaska Program with internal and external sources, including staff, donors, vendors, and business relations to ensure successful execution of TNC and Alaska Chapter activities.
RESPONSIBILITIES AND SCOPE
Demonstrate sensitivity in handling confidential information;
Perform duties under general supervision and established guidelines;
Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
Make day-to-day decisions within the scope of work assignments and prioritize work independently;
Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking;
Serve as a team member or project manager for assigned projects;
Be willing to travel, work overtime, and work evenings and weekends as needed; and
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
Bachelor’s degree and 1 year experience or equivalent combination;
Experience in business writing, editing, and proofreading;
Experience organizing time and managing diverse activities to meet deadlines;
Experience performing one or more administrative processes; and
Experience working and communicating with a wide range of people.
Excellent customer service skills and focus;
Strong organizational skills and attention to detail;
Technological savvy and experience supporting audio-visual and remote conferencing applications;
Experience planning and coordinating events and handling travel plans;
Multi-lingual skills and multi-cultural or cross cultural experiences are appreciated;
Ability to analyze information for preparing reports, coordinating activities, and solving problems;
Ability to apply research skills;
Ability to write and edit written materials for use with program communications and special events; and
Database skills, including managing and tracking data, and producing reports.
AUTO SAFETY POLICY
This position requires a valid driver’s license and compliance with the Conservancy’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered “high risk drivers.” Please see further details in the Auto Safety Program document available at www.nature.org/careers.
Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee’s motor vehicle record.