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5 Jul 2017

Full-Time Concentration Manager

School of International and Public Affairs Columbia University – Posted by naz2115 New York, New York, United States

Job Description

Advertised Summary Job Description:

Reporting to the Directors of the Energy and Environment (E&E) Concentration, this position manages all aspects of Concentration administration, student management, staff and DRA support, program management, and external stakeholder engagement.

Administration Management – Manages the administration of the Concentration. Organizes logistics for the concentration and faculty meetings, retreats, lectures, special seminars and other activities, directing student staff in making room reservations, food arrangements, preparing materials and publicity, taking minutes, and doing the related follow up. Manages student and staff efforts relating to travel arrangements, reimbursement, correspondence, and other activities as needed. Recruits, trains and oversees E&E student employees. Manages the annual budget for the Concentration, including troubleshooting billing and invoice issues and maintaining a spreadsheet of expenses. Participates in working groups of other Concentration staff.

Curriculum Support – Tracks and analyzes data on concentration enrollment, student progress, graduate employment, etc. Gathers and organizes data helpful in developing the curriculum. Supports the E&E Directors in recruitment of faculty and provides administrative support to faculty. Updates CourseWorks sites for E&E courses and assists faculty members in updating materials. Coordinates E&E workshops, including student travel arrangements and reimbursements. Directs student staff on updating registration and degree audit forms and other concentration materials.

Student Management – Manages all aspects of communication with students. Advises students on Concentration requirements and available resources. Works with SIPA Alumni Relations in maintaining and strengthening ties to alumni, including helping maintain current employment and contact information for alumni and organizing alumni-student-faculty events. Manages updates and revisions of the E&E website and calendar. Informs faculty, students, Student Affairs and other SIPA offices on changes in the E&E curriculum. Supports E&E capstone workshops, including grant support, student travel arrangements and reimbursement, publicity, final reports, plenary sessions, briefings and final presentations. Coordinates the field-work experience for students – Oversees the funding, formation, and execution of the student field-work initiative (“The Global Collaboratory”). Drafts and submits funding requests to corporate and non-profit sponsors. Solicits, vets, and advises project teams. Manages submitted projects, connecting teams with network partners, and meeting regularly with teams. Reports on the status and completion of projects to internal and external stakeholders.

Professional Development – Oversees the administration of E&E’s professional development support program for students. Collects and aggregates information about student goals and targets. Organizes meetings for advising. Contacts external employers for possible positions. Works with Career Services and the Directors to facilitate communication with potential employers of E&E graduates through outreach and events.

External Relationship Support – Manages relationships with external stakeholders including alumni, donors, and professional organizations. Leads fund-raising and grant management activities for corporate and grant sponsorship of E&E workshops, special events, the Global Collaboratory, or other activities. Manages web-site development, external communication, and alumni outreach in partnership with Communications and External Affairs. Supports the recruitment efforts for the Concentration in partnership with the Admissions Office. Performs related duties.


Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant:

Bachelor’s degree or equivalent and 2 to 4 years of related experience.


Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant:

Must have excellent oral and written communication skills and organizational ability. Must have strong computer skills, including spreadsheets and/or databases.


Preferred Qualifications

Advanced degree preferred. Prior experience in program management highly desirable. Familiarity with the energy or environmental fields strongly preferred.

How to Apply

Applications will only be accepted if they are submitted through the Columbia University website. To apply for the position, please go to the below link and search for job requisition number 088293. You can also access the posting directly using the below link. If the link does not work, please cut and paste into your browser. Columbia University is an Equal Opportunity and Affirmative Action Employer --Race/Gender/Disability/Veteran.

Job Categories: Environmental. Job Types: Full-Time.

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